What it actually does, in the order money moves.
Quote the work and hold the advance. Pay what you owe, with somebody approving the large ones. And the books written underneath as you go — 53 screens in all, none of them held back on a cheaper plan.
In Veblore · example figures
Quote it, hold the advance, invoice as the work goes.
A quotation the customer accepts, a proforma that takes a deposit before anything starts, and invoices raised against the same job as it progresses — each numbered from your own series, each printed on your letterhead with your bank account.
- Quotations, proformas, invoices and receipts
- An advance held as money owed until you invoice the work
- A receipt that shows on its face which invoice it settled
In Veblore · example figures
Nothing leaves the business without somebody saying so.
Bills from suppliers, expenses with the slip attached, payouts to the people who did the work — and a limit above which a second person has to approve it. The rule is in the database, so it applies to every route, not only to the button somebody remembered to guard.
- Vendors, purchase orders, bills, expenses and payouts
- Approval above a limit you set, on money going out only
- A decision recorded as a row, never edited away
In Veblore · example figures
Double entry written as you record, not typed again later.
Every document you raise posts itself to the ledger. The trial balance, the profit and loss, the balance sheet and the VAT return are read from those entries — so the figures agree with the documents by construction rather than by somebody reconciling them.
- Ledgers, day book, trial balance, P&L and balance sheet
- VAT worked out from the entries, ready for the return
- Bank reconciliation, and cheques from written to cleared
- A mistake is reversed in the open, never deleted
Easier to see than to read about.
Thirty minutes on your own numbers, or start the trial and put one real invoice through it.